How much does a virtual data room cost?

It varies enormously by pricing model. Traditional per-page VDRs charge roughly AU$0.40–$1.00 per page, so a 10,000-page deal can run into thousands of dollars. Per-GB plans add overage fees once you exceed a small included allowance. Flat-rate VDRs like ShareAndGo charge a fixed monthly fee (a free-forever Personal tier, then $29, $59 or $99/month AUD, all plus GST) with no per-page, per-GB or per-recipient charges.

Per-page billing was designed for large investment-bank M&A deals with huge document sets and short timelines, where the buyer absorbs the cost. For an SMB or advisory firm running a smaller deal, an audit or a raise, per-page pricing means the bill scales with your document count and is hard to predict. A flat plan removes that uncertainty.

Yes. ShareAndGo has a free-forever Personal tier: 1 data room, 1 GB, 1 team member, with no credit card and no expiry. External recipients are free on every paid plan, and the free tier includes one recipient. It is a genuine free VDR, not a time-limited trial.

Every plan, including the free Personal tier, includes Australian data residency (Sydney), a tamper-evident audit trail, the inline no-download viewer with watermarking, email-verified guest access, AI OCR, auto-categorisation and PII detection, and a full room export. AI document search, the data room insights dashboard and NDA gating are included from the Professional plan upwards. External recipients are free on every paid plan, and there are no per-GB overage fees.

No. ShareAndGo plans include a set number of internal team members (seats), but the external parties you invite into a data room (buyers, investors, auditors, counterparties) are free on every paid plan, with no limit on how many. The free Personal tier includes one recipient.

Very few. As at September 2026, reading each provider's own pricing page: Ansarada, Datasite, Intralinks, Firmex and iDeals all require you to request a quote rather than showing a price. Onehub and CapLinked publish flat monthly rates in US dollars. ShareAndGo publishes flat Australian pricing including a free-forever tier. If you want to know what a data room costs before speaking to a salesperson, that is the shortlist you are choosing from.

Quote-led pricing lets a vendor price the buyer rather than the product, and it works because the buyer cannot compare. It suits a large investment-bank transaction where a deal team expects to negotiate. It suits an accountant with an ATO audit starting in three weeks far less, because they cannot budget, cannot compare and cannot start today. That is the gap published flat pricing fills.